THE POSITION BELOW IS VACANT IN THE DEPARTMENT OF EDUCATION:

POSITION TITLE:    Grant Writer

LOCATION:                        St. Thomas/St. John District

Interested persons should contact: DIVISION OF HUMAN RESOURCES

                                                        careers@vide.vi

Deadline for applying:            December 16, 2016

Starting Salary:                       $20.00 to 25.00 Per Hour

Union:                                     Per Diem Worker

DESCRIPTION

Qualified candidates should possess excellent writing and computer skills and database management skills. The candidate must be high organized with the ability to implement systems and follow-up processes, able to effectively work under pressure, use independent judgement and produce a quality work product within tight time constraints.  Candidates must be qualified for developing and writing grant proposals to Foundations and other grant-making organizations, will persuasively communicate mission and programs of the Virgin Islands Department of Education to potential funders. Grant Writer will assemble and submit grant requests, establish and maintain personal contact and relationships with the Departments contacts, conduct prospect research, and maintain a calendar of submissions and other deadlines.Direct supervision is received from the Commissioner of Education with the majority of work performed independently.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Generates proposals and supporting documents in response to solicitations;
• Generates revenues for the Virgin Islands Department of Education Office of Special Funding through timely submission of well-researched, well written and well documented grant/fund raising proposals;
• Familiarizes themselves with the goals and financial needs of the Department of Education;
• Investigates potential funding sources. After compiling all the information needed, composes and forward proposals to government, corporate, foundations and other funders;
• Identifies funding opportunities using appropriate research tools;
• Engages with program individuals at organizations to solicit invitations submit proposals
• Maintains records to track proposals;
• Developing and writing grant proposals to foundations and other grant-making organizations, persuasively communicating the organization’s mission and programs to potential funders;
• Assembling and submitting grant requests, including letters, proposals, budgets, and
• presentations;
• Establishing and maintaining personal contact and relationships with foundation contacts and program officers;
• Ensuring prompt acknowledgement of foundation gifts;
• Maintaining calendar to ensure timely submission of letters of inquiry, proposal deadlines, and reports;

KNOWLEDGE, SKILL AND ABILITIES

• Ability to synthesize complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
• Ability to generate creative solutions; translates concepts and information into images; demonstrates attention to detail.
• Ability to identify and resolve problems in a timely manager; gathers and analyzes information skillfully; work well in group problem solving situations, use reason even when dealing with emotional topics.
• Ability to speak clearly and persuasively; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
• Ability to write clearly and informatively; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Ability to undertake self-development activities, seek increased responsibilities; takes independent actions; ask for and offers help when needed.
• Ability to travel overnight when required.

EDUCATION AND EXPERIENCE

Graduation from an accredited college or university with a minimum of three years related experience in grant writing and contract administration.

ESSENTIAL PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to perform tasks which involve the ability to exert light physical effort in sedentary to light work on a daily basis.  Tasks may involve extended periods of time at a keyboard or workstation.

           

Application documents required: (1) Completed Application, (2) Resume, (3) Cover Letter, (4) Official College Transcripts, (5) Certifications, (6) Licensures, (7) Three Letters of Recommendation, (8) Police Background Check and (9) Doctor’s Statement of Good Health.

 ****DUE TO A HIGH VOLUME OF APPLICANTS, THE DEPARTMENT WILL NOTIFY ONLY THOSE WHO ARE SELECTED FOR THE NEXT STEP IN THE RECRUITMENT PROCESS. ****

 

THE POSITION BELOW IS VACANT IN THE DEPARTMENT OF EDUCATION:

POSITION TITLE:              Fixed Assets Analyst    

LOCATION:                        St. Thomas/St. John District

Interested persons should contact: DIVISION OF HUMAN RESOURCES

                                                        careers.sttj@vide.vi 

Deadline for applying:        July 26, 2017

Starting Salary:                  $36,066.00- $61,685.00    GRADE:  GS10 

Union:                                 American Federation of Teachers

DESCRIPTION

This is professional work that requires the ability to provide support in the implementation of the Division's policies and objectives in accordance with both local and federal reporting standards. Supervision for this position is received from the Director of Property. Work in this class involves major responsibility for the recording and analyzing of all Fixed Assets and capital (i.e. property equipment) and intangible assets of the department. This employee must be able to maintain high levels of concentration, patience and flexibility especially in unexpected situations. This employee is given considerable latitude in exercising professional skills and independent judgment in the performance of work. Work progress is formally evaluated by written annual performance evaluations and periodically reviewed during informal meetings and discussions to ensure accomplishment of assigned work in a satisfactory manner.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Creates random sample of assets for monthly cycle counts. Document all new fixed asset purchase deliveries;
• Prepares monthly, daily cycle count and purchased asset reconciliation reports and schedule, by contacting schools and offices and setting date of visits;
• Prepares plans and conducts on-going cycle counts and purchased asset reconciliations;
• Ensures Principal(s) or inventory contacts person prepares missing asset movement documentation "on the spot", when identified during a cycle count;
• Reviews Inventory Binders for accuracy and completeness during cycle counts. Takes appropriate steps to resolve instances of assets not being found;
• Receives and maintains documentation on the movement of fixed assets, i.e. home use authorization, transfer of property, report of survey etc;
• Updates Financial Management fixed asset information based on documented movement of assets;
• Approves new fixed asset additions created by warehouse receiving clerks; reviews assets and asset information to ensure uniformity and accurate entry;
• Monitors and reports on warehouse cycle times to receive and deliver fixed assets;
• Conducts warehouse audits of fixed assets, i.e. ensure they are in the secured cage is locked and access is controlled etc;
• Prepares plan and execute E-waste disposal;
• Provides agenda items and assists with the planning and conducting of quarterly inventory and asset management meeting;
• Prepares analysis and input to review key issues with Principals and Superintendents;
• Assists in the planning of the bi-annual physical inventor count, and conducts verifications of missing items found during the bi-annual physical inventory;
• Updates MUNIS as necessary based on cycle count, newly purchased asset reconciliations biannual physical inventory results, (example: Added, Moved, Validated; Temporary Assignment Form, Report of Survey etc.);
• Performs related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of the theories, principles, practices and techniques associated with asset reconciliations and reporting standards;
• Proven skill in multitasking and time management capabilities;
• Possess critical thinking, quantitative and analytical skills with the ability to interpret data and communicate impact;
• Proficient in Microsoft Office, particularly Excel;
• Ability to comprehend, analyze, and research problems of a complex nature and make recommendations;
• Ability to manage and maintain the Munis Fixed Asset Module;
• Ability to work in a fast-paced environment and multi task while meeting specific deadlines, Ability to excise sound, independent judgment in carrying out functions of the position;
• Ability to establish and maintain effective and professional working relationships, with supervisor, colleague and vendors;
• Ability to consistently complete assigned tasks in a timely manner. Ability to write reports detailing daily, weekly and monthly activities;
• Ability to write, update and/or edit policy and procedures.

SUPERVISORY CONTROLS

Work is performed under the general supervision of a higher level officer: Assignment responsibilities are given in the form of operating procedures, policies, or verbal instructions. Employee works in a professional environment with minimal supervision and is responsible for establishing and maintaining records of owned fixed assets and coordinating changes in status of real property. Technical guidance is provided by the Supervisor.

GUIDELINES

Guidelines include regulations and policies, and functional manuals. Judgment is used in selecting the appropriate guidelines in making cost estimates, fixed asset database reports and other required determinations.

WORK ENVIRONMENT

Work is performed indoors as well as outdoors. Each project will determine where the majority of the assignment is performed.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Business, Accounting, Finance, or a related field or four (4) years of progressively strong experience working in the field of logistics or assets tracking and accountability related work.

Application documents required: (1) Completed Application, (2) Resume, (3) Cover Letter, (4) Official College Transcripts, (5) Certifications, (6) Licensures, (7) Three Letters of Recommendation, (8) Police Background Check and (9) Doctor’s Statement of Good Health.

 ****DUE TO A HIGH VOLUME OF APPLICANTS, THE DEPARTMENT WILL NOTIFY ONLY THOSE WHO ARE SELECTED

 FOR THE NEXT STEP IN THE RECRUITMENT PROCESS. ****