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Welcome! The Virgin Islands Department of Education Procurement Division has oversight for all the Department’s purchasing, strategic sourcing, contracting, vendor payments, and warehouse operations. The Division procures reasonably priced, high-quality goods and services for schools and activity centers while preserving organizational, financial, civic accountability, and ensuring compliance with local and federal regulations. The Division supports VIDE’s mission and functions to acquire the resources necessary to commit to the superior preparation and performance of every student for continuing education.
As we are always willing to assist, we can be contacted at procurement@sttj.k12.vi or 774-0100.
Policies & Procedures
pdf PRO 2.0 Procurement Overview (2.50 MB)
pdf Pro 2.1 Obtaining Sole Source Bids (3.79 MB)
pdf Pro 2.2 Obtaining Competitive Bids For Goods (3.79 MB)
pdf Pro 2.3 Obtaining Competitive Bids For Services (3.84 MB)
pdf Pro 2.4 New and Re Sent Purchase Orders (1.32 MB)
pdf Pro 2.5 Modifying a Purchase Order (1.31 MB)
pdf Pro 2.6 Managing Open Purchase Orders (1.36 MB)
pdf Pro 2.7New Vendor Set Up (2.65 MB)
pdf Pro 2.8 1099 Vendor Maintenance (1.31 MB)
pdf Pro 2.9 Vendor Status Modifications (1.31 MB)
pdf PRO 2 10 Payment Certification 2018, 8 1 (686 KB)
Forms & Resources
spreadsheet FixedAssetsTrackingForm (16 KB)
spreadsheet Munis Professional Services Form (88 KB)
spreadsheet ClassRoomAssignmentForm (85 KB)
spreadsheet Shipping Document Form (99 KB)
pdf Purchase Order Modification Form (1.45 MB)
pdf Purchase Order Resend Form AR17 (459 KB)
document Accounts Payable Form (12.47 MB)
document Contractual Payment Request Form (150 KB)
document RFP Template (2.66 MB)
document Justification Letter Goods & Services (218 KB)
pdf Justification Letter Instructions (556 KB)
pdf Specification Sheet (476 KB)
pdf VIDE Standard IFB V4 2 19 2019 (222 KB)
pdf Local Form Warehouse Supplies (187 KB)
document Justification Letter Travel (204 KB)
pdf New Vendor Purchase Order Memo (211 KB)
pdf VENDOR SETUP MAINTENANCE PACKAGE (367 KB)
document RFP Template (2.66 MB)
spreadsheet Report of Survey (273 KB)
document Procurement Information Seminar Power point (5.20 MB)
Request for Proposals (RFP)
REQUEST FOR PROPOSALS (RFP)
RFP-VIDE-2024-006
Bid Date: August 13, 2024
Bid Deadline: August 26, 2024 at 12:00 pm EST
Electronic Bids should be emailed to bids@vide.vi
The Virgin Islands Department of Education (VIDE) is soliciting proposals from qualified providers to teach the sport of sailing to public school students in the St. Croix and St. Thomas-St. John District to improve students' wellbeing, as well as academic and career development.
RFP-VIDE-2024-006 Territorial Nautical Education
REQUEST FOR PROPOSALS (RFP)
RFP-VIDE-2024-001
Bid Date: February 2, 2024
Bid Deadline: February 16, 2024 at 4:00 pm EST
Electronic Bids should be emailed to bids@vide.vi
The Virgin Islands Department of Education (VIDE), through the Division of Special Education in the St. Thomas/St. John District, is soliciting proposals from licensed psychologists. The selected contractor will provide the district with licensed psychologist(s) to complete twenty-five (25) psychological evaluations within the period from March 4, 2024 through June 30, 2024.
RFP-VIDE-2024-001- Psych Evaluations
REQUEST FOR PROPOSALS (RFP)
RFP-VIDE-2024-002
Bid Date: February 2, 2024
Bid Deadline: February 16, 2024 at 4:00 pm EST
Electronic Bids should be emailed to bids@vide.vi
The Virgin Islands Department of Education (VIDE), through the Division of Special Education in the St. Thomas/St. John District, is soliciting proposals from licensed Speech Language Pathologists to complete twenty-five (25) Speech Evaluations and provide direct speech therapy services. The goal is to determine students’ eligibility for speech language therapy services and provide direct speech language services for up to one hundred fifty (150) students between the anticipated dates March 4, 2024 through June 30, 2024.
RFP-VIDE-2024-002 - Speech Therapy
REQUEST FOR PROPOSALS (RFP)
RFP-VIDE-2023-001
Afterschool Program for Kindergarten through 8th Grade Students
Bid Date: January 26, 2023
Bid Deadline: February 20, 2023
Last day for inquiries: February 7, 2023
Electronic Bids should be emailed to bids@vide.vi
Request for Proposal (RFP) is to solicit proposal qualified providers including but not limited to non-profit organizations and faith-based organizations to provide educational afterschool programs to improve students’ educational outcomes through hands-on learning experiences after school for a minimum of 30 PK-8th grade students at an identified PK-6/PK-8th public or non-public school in the St. Croix District.
REQUEST FOR PROPOSALS (RFP)
RFP-VIDE-2023-002
Math Tutorials for Students in the St. Thomas-St. John Public School Disrict
Bid Date: March 14, 2023
Bid Deadline: March 29, 2023
Last day for inquiries: March 21, 2023
Electronic Bids should be emailed to bids@vide.vi
Request for Proposal (RFP) is to solicit proposals from qualified firms to provide after-school tutorials in Mathematics to publc students in every grade level across the entire school district. The St. Thomas-St. John Public School system is seeking the services of professionals and/or organizations to provide 24/7, on demand, one-to-one tutoring and high-dosage scheduled tutoring from instructors who have been thoroughly assessed.
REQUEST FOR PROPOSALS (RFP)
RFP-VIDE-2023-003
LEADERSHIP DEVELOPMENT FOR THE SENIOR CABINET, LEADERSHIP TRAINING FOR PRINCIPALS AND ASSISTANT PRINCIPALS
At the Virgin Islands Department of Education
Bid Date: August 28, 2023
Bid Deadline: September 22, 2023
Last day for inquiries: September 14, 2023
Electronic Bids should be emailed to bids@vide.vi
The purpose of this RFP is to seek proposals from qualified individuals or organizations with evidence of school turnaround expertise that will expand the Department’s Education Turnaround Office (ETO) capacity by providing training to the Senior Cabinet, Principals, and Assistant Principals. Designing and implementing the ETO requires enhancing the leadership capacities of not only the ETO team but also all State (SEA) and local (LEA) leaders.
Invitation for Bids (IFB)
INVITATION FOR BID (IFB)
IFB-VIDE-2023-006
Renovation and Masonry (Installation, Repair, Replacement, Demolish)
School Lunch Warehouse in the St. Croix District Virgin Islands
Date of Issuance: August 10, 2023
Bid Deadline: September 10, 2023 by 12:00pm AST
Electronic Bids should be emailed to bids@vide.vi
The purpose of this Invitation for Bid (IFB) is to solicit bids from qualified vendors to establish a contract for the renovation and masonry of the School Lunch Warehouse which will include the labor, materials and equipment to remove, replace, demolish and install various items. The campus included in this IFB is: School Lunch Warehouse St. Croix District.
Contractor site visit (walkthrough) for the School Lunch Warehouse: Tuesday, August 15, 2023, at 10 a.m.
Click below for IFB details.
