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Welcome! The Virgin Islands Department of Education Procurement Division has oversight for all the Department’s purchasing, strategic sourcing, contracting, vendor payments, and warehouse operations. The Division procures reasonably priced, high-quality goods and services for schools and activity centers while preserving organizational, financial, civic accountability, and ensuring compliance with local and federal regulations. The Division supports VIDE’s mission and functions to acquire the resources necessary to commit to the superior preparation and performance of every student for continuing education.
As we are always willing to assist, we can be contacted at procurement@sttj.k12.vi or 774-0100.
Policies & Procedures
pdf PRO 2.0 Procurement Overview (2.50 MB)
pdf Pro 2.1 Obtaining Sole Source Bids (3.79 MB)
pdf Pro 2.2 Obtaining Competitive Bids For Goods (3.79 MB)
pdf Pro 2.3 Obtaining Competitive Bids For Services (3.84 MB)
pdf Pro 2.4 New and Re Sent Purchase Orders (1.32 MB)
pdf Pro 2.5 Modifying a Purchase Order (1.31 MB)
pdf Pro 2.6 Managing Open Purchase Orders (1.36 MB)
pdf Pro 2.7New Vendor Set Up (2.65 MB)
pdf Pro 2.8 1099 Vendor Maintenance (1.31 MB)
pdf Pro 2.9 Vendor Status Modifications (1.31 MB)
pdf PRO 2 10 Payment Certification 2018, 8 1 (686 KB)
Forms & Resources
spreadsheet FixedAssetsTrackingForm (16 KB)
spreadsheet Munis Professional Services Form (88 KB)
spreadsheet ClassRoomAssignmentForm (85 KB)
spreadsheet Shipping Document Form (99 KB)
pdf Purchase Order Modification Form (1.45 MB)
pdf Purchase Order Resend Form AR17 (459 KB)
document Accounts Payable Form (12.47 MB)
document Contractual Payment Request Form (150 KB)
document RFP Template (2.66 MB)
document Justification Letter Goods & Services (218 KB)
pdf Justification Letter Instructions (556 KB)
pdf Specification Sheet (476 KB)
pdf VIDE Standard IFB V4 2 19 2019 (222 KB)
pdf Local Form Warehouse Supplies (187 KB)
document Justification Letter Travel (204 KB)
pdf New Vendor Purchase Order Memo (211 KB)
pdf VENDOR SETUP MAINTENANCE PACKAGE (367 KB)
document RFP Template (2.66 MB)
spreadsheet Report of Survey (273 KB)
document Procurement Information Seminar Power point (5.20 MB)
Suppliers & Contractors
The purpose of this Request for Proposals (RFP) is to solicit proposals from provider(s) qualified to provide daily maintenance operation and monitoring in accordance with local and federal standards for 16,000 GPD Sewage Treatment Plant located on the southeastern corner of the Yvonne Millner Bowsky Elementary school located in St. Thomas, U.S. Virgin Islands . The waste water treatment plant is fenced around its perimeter and kept padlocked, it accepts waste from the sewer system that collects waste from all restrooms and kitchens. The approximate population of the school is 900 students. The plant requires daily maintenance operation and monitoring in accordance with local and federal standards. The successful contractor will be required to provide all labor, supervision, tools, equipment, and materials to execute the work.
RFP - Waste Water Treatment.pdf
Request for Proposals
RFP-DOE-2021-003: Juanita Gardine Elementary School A/C Design and Installation
The purpose of this Request for Proposals (RFP) is to solicit proposals from provider(s) qualified in the design, purchase, and installation of commercial air conditioning systems in the auditorium of the Juanita Gardine Elementary School in Estate Richmond on the island of St. Croix. The Virgin Islands Department of Education (DOE) is seeking one (1) qualified Construction and HVAC Contractor with the knowledge, experience, and expertise to provide all services necessary to design and install air conditioning system(s) in the Juanita Gardine Elementary School Auditorium, St. Croix School District.
pdf RFP-DOE-2021-003 Juanita Gardine A/C Design and Installation (848 KB)
The Department is requesting applications from qualified educational, non-profit, or faith-based firms within the Virgin Islands to develop and implement programs that are primarily focused on improving adult education and literacy to individuals age 16 and older.
RFP-DOE-2021-006 AEFLA Sub Grant Application
RFP-DOE-2021-007: Review, Update, and Printing of the Virgin Islands State Rules and Territorial Guidelines on Special Education and Procedural Safeguards for Parents
The Department is requesting applications from an experienced legal firm or qualified consultant to provide direct services to include the transcription, review, modification, update/revision, and translation. These services are being requested for the current VIDE IDEA State Rules, VIDE Territorial Rules, and the Procedural Safeguards for Parents, in accordance with The Individuals with Disabilities Education Act, as reauthorized in 2004 (IDEA) and most recently, as amended through Public Law 114-95, the Every Student Succeeds Act, in December 2015.
RFP- 2021-007 State Rules and Territorial Guidelines
