District Federal Grants Supervisor - Title V & VI
POSITION: DISTRICT FEDERAL GRANTS SUPERVISOR - TITLE V & VI
DESCRIPTION
This is a top district level financial management position which provides professional level federal grants management support and technical assistance. It enables the districts to implement ideal programs by managing and maintaining compliance to the grants and programs to which they are committed. The employee in this position receives administrative supervision from the District Superintendent. The supervisor allows employee to define own work assignments within broad guidelines. This employee participates in studies to improve the operational and financial effectiveness of the unit; extracts financial data from various accounting and information systems; performs financial and cost accounting analysis of data; and utilizes knowledge of the federal guidelines of the Department of Education’s financial accounting systems. Work is reviewed for conformity with established laws, rules and federal and local regulations.
DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)
- Provides Activity Report for Title V District Program from Tyler Munis to Insular Superintendent;
- Provides Status report of non-school spending;
- Consults with non public schools re: expenditure of funds and conducting programs based on schools’ application;
- Assists with revision of FY Title;
- Prepares Title V application and District improvement plan based on information provided by schools
- Reports and coordinates all fiscal reports required by contracts;
- Provides Financial Status Reports through the production of monthly reporting;
- Develops effective operations of grant projects by managing project tasks related to the conception, writing, submission, administration, and monitoring of grants and awards;
- Facilitates development of grant writing; writes, reviews, and edits grant proposals; promotes grant opportunities and the proposal development process; prepares budget and valuation components;
- Conducts research on potential funding sources; collects and disseminates information relative to available grants, including eligibility requirements, restrictions, priorities, and deadlines; interacts with external funding institutions to monitor various actions;
- Keeps projects on track and completes key program tasks in a timely manner; coordinates collection, entry, and analysis of data;
- Train staff on programmatic/financial compliance;
- Develops reports to state and federal grantors;
- Assists in the analysis of financial data and extracts and defines relevant information;
- Interprets data for the purpose of determining past financial performance and/or to project a financial probability;
- Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies;
- Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports;
- Involved in the preparation of detailed auditing and financial reports and preparation of annual budgets;
- Coordinates any visits or audits from grantors;
- Assists Program Managers with creating budgets for proposals;
- Performs other related duties as may be required.
FACTOR I: KNOWLEDGE AND SKILLS REQUIRED
- Thorough knowledge of federal programs’ specific and general compliance requirements and allowable costs;
- Knowledge of Government financial/cost accounting;
- Knowledge of grants development, proposals, applications, and administration;
- Knowledge of available funding sources, including federal, state, and other government and private sources;
- Ability to communicate verbally and in writing, with ability to transform ideas into text;
- Ability to develop and maintain productive interpersonal/human relations;
- Ability to conduct research;
- Ability to maintain accurate records and attend to details;
- Ability to work collaboratively with program managers and directors;
- Ability to operate personal computer with knowledge of various software programs and database management;
- Ability to organize own work, setting priorities and meeting critical deadlines;
- Ability to maintain confidentiality.
FACTOR II: SUPERVISORY SKILLS
- The employee in this position receives administrative supervision from the District Superintendent. The supervisor allows employee to define own work assignments within broad guidelines.
FACTOR III: GUIDELINES
- Guidelines include Virgin Islands laws and codes governing education, and the Department of Education’s rules, regulations, policies, operating procedures and manuals;
FACTOR IV: COMPLEXITY
- Requires a combination of job functions using sound judgment and good organizational skills to perform a variety of job responsibilities;
FACTOR V: SCOPE AND EFFECT
- Requires responsibility for the planning and implementation of the district program for pupil personnel;
- Errors at this level will have significant repercussions that may be counterproductive to district wide goals and curriculum instruction;
- The purpose of the work is to direct activities associated with the specific program;
FACTOR VI, VII: PERSONAL CONTACTS and PURPOSE OF CONTACTS
- Contacts are made with co-workers, employees from other departments, community organizations, students, parents and administrators;
- The purpose of the contacts is to dispense and receive information regarding the program and to render assistance in support of furthering the program objectives;
FACTOR VIII: PHYSICAL DEMANDS
Work is generally sedentary; however, duties may require visits to schools and other activity centers. The employee is required to:
- Sit, and talk or hear within normal range;
- Reach with hands and arms;
- Read fine print, and review information on a PC monitor, as well as, hard copy output;
- Manipulate objects with fingers; For example, use a keyboard and telephone receiver;
- Use the spoken word;
- Move about and exert some physical dexterity;
FACTOR IX: WORK ENVIRONMENT
- Work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms;
- Comfortable levels of temperature, ventilation, lighting and sound are inherent in the work environment;
- Exposure to deviations from pleasant environmental conditions is only occasional;
MINIMUM QUALIFICATIONS
- Master’s degree in Public Administration, Business Administration or closely related field and two years of federal grants management or related experience; or
- Bachelor’s degree in Business Administration or closely related field and four years of federal grants management or related experience; and
- Working knowledge of Government financial accounting system and Office of Management and Budget (OMB) Circular A-133 and Circular A-87.
“No person shall be discriminated against in employment or in any educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap or age;”
Complainant may write to: Director Director
Division of Human Resources Division of Human Resources
#2133 Hospital Street #44-46 Kongens Gade
Christiansted, VI 00820 St; Thomas, Virgin Islands 00802
