Administrative Secretary I

POSITION: ADMINISTRATIVE SECRETARY I

DESCRIPTION

Under general supervision, performs highly secretarial and limited administrative or office management work, uses some latitude interpreting, explaining, and applying routine policy, procedures and regulations and makes independent work decisions within a definite scope requiring knowledge of departmental policies.

DUTIES AND RESPONSIBILTIES (NOT ALL INCLUSIVE)

• Takes and transcribes dictation and types varied complex and difficult materials;
• Interprets and explains policies, rules and regulations to office personnel employees in other offices and other persons contacting the office;
• Plans, assigns and supervises the work of a small number of clerical workers engaged in typing, filing, stenography, account clerk work and other clerical duties;
• Prepares non-technical reports on the operation of the unit for signature of supervisor;
• Interviews persons appearing at the office, directing them to other appropriate offices or otherwise assisting them to perform their business;
• Supervises the preparation of pay documents and personnel transactions from affecting employees and officers of the agency;
• Receives and distributes incoming mail; prepares and signs routine correspondence;
• Schedules supervisor’s appointments and travel arrangements;
• Makes or supervises the making of supplies and equipment inventories;
• Performs other related work as required.

KNOWLEDGE, SKILL AND ABILITIES

• Knowledge of the policies, rules, regulations and procedures affecting operation of the agency;

• Knowledge of the policies rules, regulations and procedures affecting operation of the agency;
• Ability to interpret, explain and apply general and routine policy, rules, regulations and procedures;
• Considerable knowledge of Microsoft Office (Word, Excel and Access)
• Excellent written and oral communication skills;
• Ability to work harmoniously and effectively with all those contacted during the course of work;
• Ability to exercise sound, independent judgment in carrying out functions of the position.