PBIS Program Assistant STTJ

THE POSITION BELOW IS VACANT IN THE DEPARTMENT OF EDUCATION:

POSITION TITLE: Positive Behavior Intervention and Support (PBIS) Program Assistant

LOCATION: St. Thomas/St. John District

Interested persons should contact: DIVISION OF HUMAN RESOURCES

careers@sttj.k12.vi

Deadline for applying: Until Filled Salary Range: $40,000.00

Union: Exempt

DESCRIPTION

An employee in this class performs under the general supervision of the Positive Behavior Intervention and Supports (PBIS) Territorial Program Director. The program assistant is responsible for supporting the Director in implementing and managing program and administrative activities. The Program Assistant will work and support a team approach for guiding the framework and delivery of the PBIS mission. The position is exempt, full-time; 12 months.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Assists with the preparation and implementation of PBIS goals, activities and the evaluation design;
• Schedules meetings and assist with materials and logistics;
• Oversees office systems, administrative needs, filing and record-keeping;
• Prepares letters, travel packages, requisitions, and expense claims or checks for signature;
• Demonstrates unremitting effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless service;
• Maintains a positive work atmosphere by behaving and communicating in a manner that supports a professional work environment;
• Exhibits strong interpersonal skills by communicating in a highly professional manner;
• Provides information regarding program, trainings, policies, and procedures to internal and external contacts;
• Keeps records, maintains files, and writes program activity summaries;
• Works as part of a team and displays willingness to communicate problems to the supervisor;
• Assists in keeping office setting neat and organized;
• Assist with implementation of activities, including aiding with logistics and with writing and producing materials;
• Assists with program data needs of PBIS activities, including running reports from Power School;

• Assists with weekly/monthly tracking of PBIS District Coaches school taskforce team meetings and site visits;
• Assist with the distribution and collection of the SAEBRS (Social, Academic, and Emotional Behavior Risk Screener) Screening Tool, School Climate Survey, and Team Initiated Problem Solving-Fidelity Checklist (TIPS-FC) individual school forms;
• Assist with weekly/monthly tracking of vendor and contractual payments;
• Ensures timely payment of invoices;
• Assists with the maintenance of the VIDE PBIS Webpage to publicize program activities and goals;
• Provides reporting analysis of professional development needs, training content and assist with materials and logistics;
• Assist with fundraising activities to foster PBIS sustainability in the Territory;
• Perform school site visits in the Territory as needed;
• Occasional travel is required;
• Must have a current driver’s license and the ability to use own car;
• Performs related work as required.

FACTOR I: KNOWLEDGE AND ABILITIES

• Knowledge of state and local laws and Department policies and procedures;
• Knowledge of principles and practices of office management;
• Knowledge of Microsoft Office Suite (i.e., Word, Excel, Outlook, PowerPoint, Publisher) or other budgeting or office related software;
• Ability to perform independent research on the internet;
• Ability to communicate orally with administrators, parents, or the public in face-to-face one-to- one settings, via telephone or in group settings;
• Ability to comprehend and make inferences from written materials;
• Ability to operate a variety of standard office equipment;
• Ability to produce written documents with clearly organized thoughts using proper sentence construction, punctuation, and grammar;
• Ability to review or check the work of others to ensure conformance to standards;
• Ability to make independent decisions to resolve problems or conflicts;
• Ability to work cooperatively with other Department of Education employees, community workers, and the public;
• Ability to articulate the rules, regulations and procedural practices of the office;
• Ability to work independently;
• Ability to prepare data collection instrument, conduct research, compile data, and write reports;
• Ability to plan and outline the procedures necessary for the completion of evaluation reports;
• Ability to make detailed presentations;
• Ability to express oneself clearly and concisely in verbal and written communication;
• Ability to work with diverse populations, styles and workplaces;
• Ability to thrive in a fast-paced, multifaceted environment.

FACTOR II: SUPERVISORY CONTROLS

• Work is reviewed through conferences, reports and achievement of objectives;

FACTOR III: GUIDELINES

FACTOR IV: COMPLEXITY

• Work is of a demanding, confidential, and organizational nature;
• Wide  variety  of  complicated  tasks  requiring  coordinating  numerous  processes/methods,  careful interpretation and discretion.

FACTOR V: SCOPE AND EFFECT

• Responsible for performing administrative staff assignments and office management work for the PBIS program in order to advance the goals and objectives of the agency.

FACTOR VI, VII: PERSONAL CONTACT AND PURPOSE OF CONTACTS

• Contacts are with co-workers, supervisor and other administrative officials to provide administrative

staff support in the areas of fiscal management, personnel management, and other administrative functions and to represent the PBIS program in the Territory.

FACTOR VII: PHYSICAL DEMANDS

While performing the duties of this job, the employee is required to:

• Sit and/or stand for long periods;
• Talk and hear within normal range;
• Reach with hands and arms;
• Read fine print, and review information on a PC monitor, as well as, hard copy output;
• Manipulate objects with fingers. For example, using a keyboard;
• Drive a car;
• Move about and exert some physical dexterity.

FACTOR VIII: WORK ENVIRONMENT

• Work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms;
• Comfortable  levels  of  temperature,  ventilation,  lighting  and  sound  are  inherent  in  the  work environment;
• Exposure to deviations from pleasant environmental conditions is only occasional;
• The likelihood of injury is remote.

MINIMUM QUALIFICATIONS

• A Bachelor’s Degree in Communications, Psychology, Humanities, Social Work, Business or other related field and two (2) years of progressive experience in an analytical role with strong writing, research and communication skills.

No person shall be discriminated against in employment or in any other educational program or activity offered by the Virgin Islands Department of Education on account of race, color, creed, national origin, sex, handicap, or age.”