Director of Procurement - Territorial

THE POSITION BELOW IS VACANT IN THE DEPARTMENT OF EDUCATION:

POSITION TITLE:             Territorial Director of Procurement

LOCATION:                                    St. Croix/St. Thomas/St. John School District

Interested persons should contact: DIVISION OF HUMAN RESOURCES

                                                        careers@vide.vi 

Deadline for applying:                        Open Until Filled

Salary Range:                                      $65,000-$70,000/year

Union:                                                 EXEMPT

DESCRIPTION

The Territorial Director of Procurement will develop and implement policies and procedures, and ensure compliance with all Virgin Islands rules, regulations and laws.  Work involves responsibility for supervising and coordinating activities in all areas of purchasing administration and assuming supervisory and managerial responsibility for all procurement effected through the department’s central purchasing system.  It also involves assisting in supervising and coordinating activities specific to the procurement of professional consultant services and sophisticated information technology. Employee has to have the ability to exercise considerable independent judgment in devising improved procedures, interpreting existing rules and in formulating recommendations to superiors.  Supervision is exercised over subordinate supervisors, clerical personnel and other support personnel. 

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Reviews requisition and confers with vendors to obtain product or service information, for example price, availability, and delivery schedule;
• Selects products for purchase by testing, observing, or examining items;
• Plan, organize, direct, and review the delivery for purchasing, central warehousing and mail/courier services to Education departments;
• Develop, implement, and review the goals, objectives, policies, procedures and priorities within the section;
• Review and approve major purchase requisitions in conformity with established procedures;
• Develop or review major equipment purchases requiring formal bids; supervise perpetual inventory control and records system;
• Prepare or review recapitulation of formal bids, direct the coordination of major deliveries;
• Supervise and participate in the development of bid specifications; review open, and publicly read bids;
• Analyze bids and make recommendation on major purchases;
• Coordinate with other public agencies on cooperative purchasing programs; prepare periodic reports;
• Establish and interpret policies and procedures related to purchasing, central stores services and mail/courier services; cooperate with other department officials to facilitate department policy, procedural, and priority-related issues as they arise;
• Meet with other department officials to develop specifications and provide assistance in the resolution of business problems;
• Direct the coordination of purchasing central stores activities with education departments, divisions and sections, and with outside agencies; oversee the sale, auction, or disposition of surplus or obsolete items;
• Maintain a procurement card program with appropriate controls, accounting and auditing procedures; supervise, train, and evaluate subordinate staff;
• Performs related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of the principles and practices of purchasing and procurement;
• Knowledge of fundamental product information relating to materials, supplies, and equipment used in Virgin Islands Department of Education and local government;
•  Knowledge of US Post Office mail design and handling practices;
• Knowledge of federal and local purchasing laws and procedures;
• Knowledge of storekeeping and warehousing methods and practices including inventory control procedures;
• Knowledge of principles and practices of organization, administration, budget, and personnel management;
• Knowledge of automated purchasing and warehousing information systems;
• Proven multitasking and time management capabilities;
• Ability to assign, direct, review, and evaluate the work of subordinate staff;
• Ability to communicate effectively, both orally and in writing;
• Ability to analyze, evaluate, and modify purchasing methods and procedures;
• Ability to interpret and explain policies and procedures relating to purchasing for the Department central stores and mail/ courier services;
• Ability to make independent decisions based on knowledge of policy and facts;
• Ability to analyze financial, statistical and market data;
• Ability to make oral public presentations;
• Ability to facilitate employee and public meetings;
• Proficient in Microsoft Office, particularly Excel;
• Ability to comprehend, analyze, and research problems of a complex nature and make recommendations;
• Ability to work in a fast- paced environment and multi task while meeting specific deadlines;
• Ability to exercise sound, independent judgment in carrying out functions of the position;
• Ability to establish and maintain effective and professional working relationships, with supervisor, colleagues and vendors;
• Ability to consistently complete assigned tasks in a timely manner;
• Ability to write reports detailing daily, weekly and monthly activities;
• Ability to write, update and/or edit policy and procedures.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Business, Public Administration, Finance, or a related field with major coursework in Purchasing and four (4) years of progressively strong managerial experience working in purchasing and warehousing; or
• Master’s degree in Business, Public Administration, Finance, or a related field with major coursework in Purchasing and three (3) years of progressively strong managerial experience working in purchasing and warehousing.

 

Application documents required: (1) Completed Application, (2) Resume, (3) Cover Letter, (4) Official College Transcripts, (5) Certifications, (6) Licensures, (7) Three Letters of Recommendation, (8) Police Background Check and (9) Doctor’s Statement of Good Health.

 ****DUE TO A HIGH VOLUME OF APPLICANTS, THE DEPARTMENT WILL NOTIFY ONLY THOSE WHO ARE SELECTED

 FOR THE NEXT STEP IN THE RECRUITMENT PROCESS. ****